There is a legal requirement for employers to "sight" the "Proof Of Work Rights" documents and retain an audit trail in case of a Border Force audit.
You will get Notified when the employee/candidate completes their uploads - see Notifications article.
vSure offers a smart workflow to do this via the Onboarding Status tab:
It is important to regularly go to the "PENDING REVIEW" section to review any onboards that have been complete. Simply click on the row to view (and approve or reject) the documents submitted.
The Flag represents data cross-matching and machine learning validation. An onboard submission will flag when there are discrepancies, such as:
- The details (name and DOB) submitted by the employee vary from the details obtained from the image/photo of the identity document including passport;
- The name against the visa returned from home affairs does not exactly match the name submitted;
- They have said No to Student Visa but in fact have the 8104 or 8105 Student visa condition
Tick to accept the image/document and acknowledge it in the system as "sighted". An audit trail of who sighted the document on what day at what time will be created.
Select the X to reject the document (you can resend a request for the rejected document by clicking the "Request Missing Details By Email" button at the bottom.